Last updated: October, 2023
With this document, ALDA – Association Européene pour la Democratie Locale, with registered office in Maison des Associations 1a, PLace des Orphelins à 67000 Strasbourg – France, describes the methods for managing the website in relation to the processing of personal data of those who consult it and who, through it, may provide personal data.
We therefore provide you with some information regarding the methods of use of the personal data that you may provide to our company through the site.
Interpretation and Definitions
The words of which the initial letter is capitalised have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.
- Association (referred to as either “the Association”, “We”, “Us” or “Our” in this Agreement) refers to ALDA – Association Européene pour la Democratie Locale, Maison des Associations 1a, PLace des Orphelins à 67000 Strasbourg – France.
- Cookies are small files that are placed on your computer, mobile device or any other device by a website, containing the details of your browsing history on that website among its many uses.
- Device means any device that can access the Website such as a computer, a cell phone or a digital tablet.
- Newsletter is a monthly communication distributed by ALDA – Association Européene pour la Democratie Locale through a Service Provider (MailUp), to its subscribers, providing updates, news, and information related to ALDA’s activities, projects, events, and relevant topics.
- Personal Data is any information that relates to an identified or identifiable individual.
- Service refers to the Website.
- Service Provider means any natural or legal person who processes the data on behalf of the Association. It refers to third-party companies or individuals employed by the Association to facilitate the Service, to provide the Service on behalf of the Association, to perform services related to the Service or to assist the Association in analysing how the Service is used.
- Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
- Website refers to ALDA – Association Européene pour la Democratie Locale, accessible from firstname.lastname@example.org
- You means the individual accessing or using the Website, or the company, or other legal entity on behalf of which such individual is accessing or using the Website, as applicable.
Collecting and Using Your Personal Data
Types of Data Collected
Data provided voluntarily by the user. The optional, explicit and voluntary sending of emails to the email addresses indicated on this site or forms to be filled in on the site (contacts, newsletters, etc.) entails the subsequent acquisition of the sender’s e-mail address, name and surname, which are necessary in order to reply to requests and for the further purposes specified below, as well as other personal data included in the message or in the form filled in.
Usage Data is collected automatically when using the Service.
The ambit of Usage Data encompasses an array of particulars, including your device’s Internet Protocol address (e.g., IP address), browser type, browser version, the specific pages of our Service that you access, the date and timestamp of your visit, the duration of your engagement with those pages, unique device identifiers, and other diagnostic data. When accessing our Website via a mobile device, it is pertinent to note that we may automatically collect specific information, which includes, though is not not constrained to, the category of mobile device you utilise, the unique identifier assigned to your mobile device, the IP address associated with your mobile device, your mobile operating system, the mobile Internet browser you use, unique device identifiers, and supplementary diagnostic data.
Additionally, we may gather information that is automatically transmitted by your browser each time you visit our Website, whether through conventional web access or by utilising a mobile device.
These data (such as domain names, IP addresses, operating system used) are not accompanied by any additional personal information.
Purpose and legal basis of processing
Data provided voluntarily by the user. Personal data are collected directly from the data subjects who freely and spontaneously provided them. Personal data contained in requests for information are processed in order to respond to the requests received. The data are also processed in order to keep track of contacts and any business relationships that have taken place and may be used, with the express and specific consent of the person concerned, to send commercial and promotional communications, without prejudice to the right of the person concerned to object to such sending at any time. The legal basis for the processing is – depending on the case – Article 6 no. 1 letter a), b), and/or f) of Regulation 2016/679/EU, i.e. the performance of a contract to which the data subject is party or the performance of pre-contractual measures taken at the request of the same or the legitimate interest of the data controller in keeping track of the business relations in order to carry out its business activities. In the cases expressly indicated, the
legal basis is the consent freely given by the data subject.
Usage data. This data is used for the sole purpose of obtaining anonymous statistical information on the use of the site and to check its correct operation and to protect our rights in the event of hypothetical computer crimes to the detriment of the site. The legal basis legitimising the processing is art. 6 no. 1 letter f), i.e. the legitimate interest of the data controller to make the site’s functions usable following user access and to check that it is working and being used correctly and, where necessary, to protect its rights.
Retention of Your Personal Data
Furthermore, ALDA – Association Européene pour la Democratie Locale, will also retain Usage Data for the purpose of internal analysis. Usage Data is generally preserved for a shorter duration, with exceptions made when this data is pivotal for enhancing security or improving the functionality of Our Website or when legal obligations mandate the extended retention of such data.
Security of Your Personal Data
Ensuring the security of your Personal Data is a paramount concern for us. However, it is imperative to acknowledge that no method of data transmission over the Internet or electronic data storage can be deemed entirely infallible. Despite our conscientious efforts to employ commercially accepted measures to safeguard your Personal Data, we are unable to provide a definitive guarantee of its absolute security.
Nature of data collection and consequences of failure to provide data
Apart from what is specified for usage data, the provision of personal data is optional in some cases and compulsory in others. Failure to provide compulsory data will make it impossible for us to respond to your requests. The provision of personal data by the data subject, in cases where it is optional, is appropriate to enable the controller to pursue the purposes indicated, but failure to provide it has no consequences.
Transfer of Your Personal Data
Your information, including Personal Data, is subject to processing at the Association’s operational offices and at other locations where the involved parties are situated. Consequently, this information may be transmitted to and maintained on computers situated outside of your state, province, country, or other governmental jurisdiction, where data protection laws may diverge from those within your own jurisdiction.
The data collected shall be processed by personnel of ALDA – Association Européene pour la Democratie Locale, identified and authorised for this purpose according to specific instructions given in compliance with applicable regulations. The data collected, where necessary or instrumental to the purposes indicated above, may be processed by third parties appointed as external data processors or, as the case may be, communicated to the same as autonomous data controllers. The personal data provided may also be communicated to third parties who perform services connected with and instrumental to the execution of the purposes indicated above (e.g.: e-mail services) or to fulfil legal obligations, in execution of orders from public authorities legitimated to do so, or to assert or defend a right in a court of law.
No automated decision-making processes are implemented that have an effect on the persons concerned.
Delete Your Personal Data
You possess the right to request the deletion of Personal Data we have collected about you. Our Newsletter may offer you the functionality to remove specific information related to you directly from within the Newsletter.
It is important to note that in some instances, we may be compelled to retain certain information due to legal obligations or legitimate grounds.
Rights of the data subject
The data subject has the right to request from the data controller access to and rectification or erasure of his/her personal data or restriction of its processing, as well as to object to its processing, in addition to the right to data portability as provided for in the Regulation. In cases where the processing is based on consent, the consent to process the data provided may be revoked at any time without affecting the lawfulness of the processing based on the consent given before revocation. The data subject also has the right to lodge a complaint with the relevant supervisory authority. Requests to exercise rights may be sent to the email address: email@example.com, specifying in the request the right that the data subject wishes to exercise together with a valid e-mail address to which the reply should be sent.
Links to Other Websites
It’s essential to understand that we lack authority over, and thus cannot assume responsibility for, the content, privacy policies, or practices of any third-party websites or services.